Procurement context
The Ministry of Health (MOH), in partnership with the Korean Organization for International Health (KOFIH), is implementing a project to enhance medical device maintenance capacity within national health facilities, with an initial focus on a university hospital.
Under this initiative, the CHAI has been authorized to procure items essential for the sustainability of equipment functionality and the quality of healthcare services. Consequently, CHAI solicits bids from eligible vendors for the supply and delivery of genuine spare parts and accessories for a specified list of medical devices.
The objective of this procurement is to ensure the continued operational readiness of critical diagnostic, therapeutic, and monitoring equipment, thereby supporting improved healthcare outcomes.
- LOT 1: Spare parts and accessories for patient monitoring system
- LOT 2: Spare parts and accessories for ECG machine
- LOT 3: Spare parts for mobile X-ray machine
Process
The procurement process will be conducted with consideration for efficiency, cost-effectiveness, value for money, andlong-term sustainability of the health systems. The supplier should be the manufacturer of the listed devices or any local legal representative who can avail the manufacturer authorization letter.
While the competition is evaluated on a lot-by-lot basis, bidders competing for multiple lots are permitted to submit a single technical proposal and a single financial proposal in two envelopes, provided that the bid is structured with clear separations for each lot. The technical proposal must be organized by lot, and the financial offer must present a detailed, separate, and itemized cost breakdown for each individual lot. The total sum of all lots must also be clearly indicated. Bidders must clearly mark the submission envelope with the list of all lots for which they are competing. Failure to provide a clear and separate financial breakdown for each lot may result in the bid being deemed non-responsive for the affected lot(s) or in its entirety.
Objective and scope
CHAI is seeking quotes that include the supply of spare parts with warranty that should cover any malfunctioning component; the vendor will be responsible for liaising with the component manufacturer to ensure the warranty is honored.
Detailed specifications for all the above items can be found in the tender document.
Desired shipping costs should be under DAP INCOTERMS 2020.
Letter of invitation to bid for the supply of spare parts and accessories for selected medical devices
Interested bidders are invited for the procurement of spare parts to the agreed destination. Bidders are required to submit separate unit and total prices for each cost driver listed in the summary section (i.e., material costs, transportation, and warranty period) for all detailed items within each lot they are bidding on, as part of the financial proposal. A complete set of bidding documents in English shall be obtained from CHAI Ethiopia Head Office, during office hours from Monday to Friday 8:30 am to 12:30 pm and 1:30 pm to 4:30 pm as indicated below address for free of any charge. Alternatively, bidders may request an electronic copy of the bid document by sending an email to ethiopiaprocurement@clintonhealthaccess.org specifying their official company email address.
If you are interested in submitting a bid in response to this Invitation for Bid (IFB), please prepare your Bid in accordance with the International Competitive Bidding (ICB) requirements and procedure as set out in this IFB.
Bidders should submit technical, operational, and financial proposals. Offers are to be submitted in two (2) separate envelopes and they must be clearly labeled:
- Technical and Operational
- Price Schedule / Financial Proposal
It shall remain the bidder’s responsibility to ensure that the quotation is submitted in person before 2 PM on December 19, 2025 deadline as indicated by CHAI, to the following address:
Clinton Health Access Initiative
Bid Document for (IFB # CHAI/ EM/KOFIH/001/25 Rebid), Meskel Flower Road
Tel # 011 416 6993-98, Fax: 011 416 6988 and P.O. Box 3297, Code 1250, Addis Ababa, Ethiopia
All bid documents submitted after the cut-off date set shall be rejected and returned unopened to bidders.
Bids shall be opened in the presence of the bidders and/or their representatives who choose to attend in person at the Clinton Health Access Initiative office at 2:15 PM on 19 Dec 2025. All bids must be accompanied by a 2% Bid Security of Bank “Casher Payment Order” in Ethiopian Birr, An unconditional Bank Guarantee, or an irrevocable Letter of Credit.
All interested bidders must have a renewed license and bidder’s registration certificate from the Government of Ethiopia – Ministry of Finance and Economic Development.
